PROPOSED PAYROLL SERVICES:

Entrusting your payroll to an outsource provider is a serious undertaking. Our experience can guide you through this process and help your business to avail of significant cost savings, ensure confidentiality, compliance with tax and legal requirements and reduce the stress of payroll. Based on our discussions and our understanding of your business and your requirements, we believe that the enclosed package of services will address all your payroll needs.

OUR SERVICES TO YOU - IN BRIEF:

The IRE Team Will Ensure:

  • Your payroll will be processed accurately and on time. We will manage the administration of payment and submissions to Revenue on your behalf.
  • Your payroll will be monitored for tax efficiencies for both employer and employees.
  • Your data will be processed in our state-of-the-art clean room environment and stored in our secure facility. The processing and storage of your data off-site also reduces the possibility of confidential information about employees and their payments being seen by unauthorised persons in your organisation.
  • Your Payroll will be compliant with Taxation and Legal Requirements (Revenue, Data Protection and Anti-Money Laundering).
  • You will benefit from independent specialised control systems to monitor your weekly/monthly payroll for
          inaccuracies and discrepancies.
  • Your business will have access to qualified Payroll specialists from the IRE team who can conduct in-house information sessions to your company personnel.

OUR SERVICES TO YOU – IN DETAIL:

So what else will our team deliver to you and your employees? As a specialist Payroll Management Team, we provide a range of additional supports to your business ranging from compliance, reporting and control systems to additional added-value information and supports to your staff.


Calculations & Payments:

  • Payroll processing based on data supplied for your employees.
  • Input of variable data to include permanent and temporary changes for all employees.
  • Accurate computation of all PAYE, PRSI and USC deductions.
  • Processing of Additional Payments and deductions.
  •  Processing of additional elements e.g. expenses, commission, bonuses.
  • Calculation and application of Benefit In Kind (BIK) for each pay period.
  • Computation and payment of Attachment of Earnings by Court Order.
  • Creation and upload of Electronic Money Transfer file for payment of employees directly from client bank account (major Irish banks) each payday or access to our International Fund Transfer system facilitating cost efficient foreign exchange transactions directly to your employees and third parties.


Control:

  • Review and comparison of raw data prior to calculations and processing.
  • Process quality checks including manual calculations and comparison with previous periods.
  • Preparation of preview files for approval by your authorised representative.
  • Payroll monitoring to ensure optimum tax efficiencies for employer and employees.
  • Completion of payroll on approval from authorised payroll representative.
  • Compliance with legal and regulatory requirements of the Office of the Data Protection Commission.
  • Confidentiality of employees maintained.
  • Data encryption and processing of payroll within our state-of-the-art clean room environment.
  • Choice of: hard copy security sealed payslips, password protected payslips emailed to employees or access to our on-line portal for employee self-service.

Revenue:

  • Registration of company as employer in Ireland.
  • Registration of new employees with Revenue for tax certificate (P2C’s, P46).
  • Download and processing of tax certificates from Revenue for each pay period.
  • Preparation and submission of monthly P30 details.
  • Instruction for payment of liability to Revenue at appropriate cut-off date.
  •  Preparation of year end P35 returns and submission to Revenue.
  • Issue of P60’s for all employees.
  • Preparation and submission of P45’s to Revenue as required.


Reporting:

  •  Control Summary with key Payroll Summary Details.
  • Gross to net report showing summary of deductions from Gross Pay and resulting Net payment due for all employees.
  • Summary Reports for all deductions: PAYE, PRSI, USC’s, Pensions, PRSA’s, BIK, etc.
  • Cost Reports for Departmental Analysis.
  • Monitoring and reporting of payments to Revenue.
  • Summary P30 Details by month and year-to-date.
  • Bespoke Management Information Reports for Accounting / Finance functions including comprehensive
          Nominal Ledger reporting.

Additional Services For Employers And Staff:

  • Analysis and review of payroll additions and deduction structure for maximum tax efficiencies.
  • In-house presentations for employees to facilitate understanding of personal taxation issues.
  • Consultation with employer on various payroll elements to ensure payroll cost optimisation.
  • Periodic review of payroll for optimisation of payroll structure.
  • Forecasting and budgetary reporting.
  • Preparation and submission of Central Statistics Office requirements.
  • Completion of Social Welfare & Mortgage Application forms.
  • Helpline available to your authorised representatives for assistance with computation issues, payroll and employment legislation.
  • On-line resource download centre.
  • Employee Helpline.
  • Periodic newsletters, white papers and notices of interest to employers and employees.
  • Review of the service levels and performance with the client.
  • Welcome Pack for new and casual staff containing important information for commencing employment.